Staff Management User

Staff > Staff Management > User

The fields on this page determine how a staff member logs into TITAN and the rights that they have.

If a staff member will be logging into TITAN, the following fields are required. If a staff member will not be logging into TITAN (example: teacher, principal, custodian), do not enter user information.

New User

Note: Staff members can be created manually as instructed here, or staff members can be created via a staff import.

Screenshot of the Add User modal as described on this page.

  1. Username - enter a username

  2. Email - enter an email address
    Note: If this user does not have an official company email address, see Step 5.
    Note: This is pre-populated if entered on the general tab.

  3. Password - enter a password

  4. Confirm Password - enter the password again. This field is required if creating staff manually and must match the Password.

  5. POS staff member ONLY - check to indicate that this user does not have a company email address and therefore will not log in to the district portal

  6. Save - click save to create the new user with the entered username and password

Existing User without a Security Role

A screenshot of assigning a security role to an existing user as described on this page.

  1. Username - update the username if needed

  2. Email - enter an email address
    Note: If this user does not have an official company email address, see Step 6.
    Note: This is pre-populated if entered on the general tab.

  3. Task Notification Role - select the Task Notification Role if needed

  4. Password Changed Date - notice the last date and time the password was changed

  5. Active - uncheck this box if the staff member should no longer be able to log into TITAN
    Note: TITAN will deactivate the user status automatically if the staff member is deactivated from the General Tab.

  6. POS staff member ONLY - check to indicate that this user does not have a company email address and therefore will not log in to the district portal

  7. (+) Add New Security Role - click to add a security role
    A screenshot of the security role modal as described on this page.

    1. Security Role - select the security role

    2. Building Groups - select one or more buildings or building groups
      Note: Only the selected building(s) and building group(s) will be available for reporting, item management, and student management. Users that need access to the district as a whole should have All as the selected Building Group.

    3. Cancel - click to return to the previous screen without saving changes

    4. Save - click to save changes

  8. Streamline Access Code (State Claims module only) - enter the streamline access code from the state website if this user has rights to use the State Claims module

  9. Change Password - click to change a user's password on their behalf
    Screenshot of the form to change a user's password

    1. New Password - enter a new password

    2. Confirm Password - enter the new password again to confirm. This must match the New Password field to save.

    3. Cancel - click to return to the previous screen without saving changes

    4. Save - click to change the password

  10. Save - click to save changes

Existing User with a Security Role

A screenshot of editing an existing user with a security role as described on this page.

  1. Username - update the username if needed

  2. Email - change the email address if needed
    Note: If this user does not have an official company email address, see Step 7.
    Note: This is pre-populated if entered on the general tab.

  3. Task Notification Role - select the Task Notification Role if needed

  4. Last Login Date - notice the last login date and time

  5. Password Changed Date - notice the last date and time the password was changed

  6. Active - uncheck this box if the staff member should no longer be able to log into TITAN
    Note: TITAN will deactivate the user status automatically if the staff member is deactivated from the General Tab.

  7. POS staff member ONLY - check to indicate that this user does not have a company email address and therefore will not log in to the district portal

  8. Security Role - notice the staff member's security role

  9. Building Groups - notice the staff member's building groups

  10. Pencil - click to edit the security role
    A screenshot of the security role modal as described on this page.

    1. Security Role - select the security role

    2. Building Groups - select one or more buildings or building groups
      Note: Only the selected building(s) and building group(s) will be available for reporting, item management, and student management. Users that need access to the district as a whole should have All as the selected Building Group.

    3. Cancel - click to return to the previous screen without saving changes

    4. Save - click to save changes

  11. Streamline Access Code (State Claims module only) - enter the streamline access code from the state website if this user has rights to use the State Claims module

  12. Change Password - click to change a user's password on their behalf
    Screenshot of the form to change a user's password

    1. New Password - enter a new password

    2. Confirm Password - enter the new password again to confirm. This must match the New Password field to save.

    3. Cancel - click to return to the previous screen without saving changes

    4. Save - click to change the password

  13. Save - click to save changes